[Podcast] S1 - E1: Riding the AI Wave Without Wiping Out
- Andrew A. Rosado Hartline
- Apr 26
- 3 min read
Updated: May 1
Here’s a quick, actionable checklist to turn today’s episode into real progress, plus reading links on the blog to dive deeper:
Audit Your AI Stack
What to do: List every AI-powered tool your team uses—core tools (e.g., ChatGPT, Claude, Gemini), plugins (Grammarly, Otter.ai), and anything experimental. Note frequency, owners, and primary use case.
Why it matters: Identifies overlap, gaps, and hidden costs so you can streamline and prioritize.
Example:
Pick One New AI Tool
What to do: Choose just one novel tool you’ve been curious about—no more. Commit to sandboxing it in isolation rather than overhauling your entire stack.Why it matters: Keeps exploration focused and prevents “tool fatigue.”Example: If you’ve heard about an AI meeting-notes assistant, sign up today and import last week’s transcript for a quick test.
Run a 2-Week Side-by-Side Pilot
What to do: Compare your incumbent tool and the newcomer on real tasks. Track metrics like time saved, error rate, and team satisfaction in a simple spreadsheet or shared doc.Why it matters: Delivers data-driven clarity on whether the switch is worth it.
Example: Use two identical slide decks—generate one with your established Canva template, the other in Gamma—then score each on turnaround time and edit count.
2-Week AI Tool Pilot Evaluation
Use this guide to turn Episode 1’s action items into tangible progress—and evaluate any new AI tool with confidence. Follow the checklist first, then apply the evaluation rubric to your two-week pilot.
Evaluation Rubric
Use this weighted rubric to score each criterion on a scale of 1–5. Multiply by the weight, then sum for a total out of 100.
Criterion | 1 (Poor) | 3 (Average) | 5 (Excellent) | Weight |
Ease of Use | Confusing UI; constant reference needed. | Core features accessible; some friction. | Intuitive interface; seamless navigation and task execution. | 20% |
Time Savings | Slower than current tool; causes delays. | Comparable speed with occasional wins. | Consistently faster; significant reduction in task completion time. | 25% |
Accuracy & Reliability | Frequent errors; heavy manual corrections required. | Occasional errors; manageable post-processing. | Highly reliable; outputs require minimal to no editing. | 20% |
Integration & Compatibility | No native integrations; disrupts workflows. | Works with core systems; needs workarounds. | Seamlessly integrates with existing tools, data pipelines, and APIs. | 10% |
Data Management & Privacy | Insecure data handling; no encryption or privacy controls. | Basic encryption and privacy settings; manual oversight required. | SOC2/GDPR compliance; encryption at rest and in transit; audit logs & permissions. | 10% |
Learning Curve & Adoption | Steep training curve; low adoption. | Moderate ramp-up; most comfortable by week two. | Rapid onboarding; enthusiastic adoption and peer support. | 10% |
ROI & Cost Efficiency | Costs outweigh benefits; unjustified expense. | Break-even or slight upside at scale. | Clear ROI; productivity gains exceed subscription fees. | 10% |
User Satisfaction | Negative feedback; low willingness to recommend. | Mixed feedback; balanced pros and cons. | Strong positive feedback; high internal advocacy. | 5% |
How to Use
Gather Data: Track metrics during the pilot—time logs, error counts, integration issues, and user feedback.
Score Each Criterion: Rate the tool 1–5 based on your data and team surveys.
Apply Weights: Multiply each score by its weight.
Calculate Total: Sum the weighted scores to get a percentage out of 100.
Interpret Results:
≥ 80%: Strong candidate for full adoption.
60–79%: Consider extended trials or negotiate better terms.
< 60%: Not recommended; retain current tool or explore alternatives.
Tip: Use a shared spreadsheet template with built‑in formulas and charts to visualize your results.
Share Your Results
What to do: Pilot findings: context, methodology, outcomes, and lessons learned.Why it matters: Solidifies your own learning and helps the community—plus it positions you as a thoughtful leader.
Example: “Over two weeks, Gamma shaved 40% off our slide-deck build time but introduced font-consistency issues that cost us extra review cycles.”
Call to action:
Post on LinkedIn with #PMLifeHacksAI and tag me to discuss!
Comentarios